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City of Plymouth

seamlessdocs@plymouthmi.gov

201 S Main, Plymouth, MI, 48170, US

734-453-1234

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This questionnaire is designed to help you prepare to work as an Election Inspector and will be used as verification of state required training. Please refer to the inspector manuals and videos to help complete the training. This can be completed as often as you like and may be periodically revised. Additional videos and information for inspectors is available on the Secretary of State’s website.

Full Name

Did you read the Inspector Manual or the AV Manual, and watch the video presentation?

Do you understand that if you are a new hire, you must submit a complete new hire packet before being assigned to a precinct?

Do you understand that assignments are need based and special requests often cannot be accommodated. Further, once appointed, you must work your assigned shift and location per election law.

Do you understand that if you are a Chair/Vice Chair you must wait to be released by the Receiving Board at the end of the night? Also, a Chairperson must also check their supplies before the day of election and in the evening of Election Day?

Do you understand that as an Election Inspector you should not leave your assigned precinct without the clearance of your Chairperson and that you are entitled to a one hour break where you may leave during the day?

Do you understand that Election Inspectors are expected to arrive at 6:00 a.m. on Election Day and are not entitled to leave unless cleared to do so by a Chairperson?

Do you understand that Election Inspectors receive email updates with their assignments and training notifications and that they are expected to regularly check their email and junk folder?

Do you understand that Chair/Vice Chair Inspectors are assigned positions based on experience and need and that each precinct must maintain a political party balance at all times?

Do you understand that if you are assigned to the AV Counting Board you will appear at the precinct at 6:00 a.m. (or as assigned by Chair) on Election Day and will be sequestered (meaning you are unable to leave for any reason) until the counting and receiving process is completed?

Do you understand that while the City tries to be as accommodating as possible; food, beverages, meals, and snacks are to be provided by oneself?

You have an issue on Election Day. You have reviewed your manuals and checklists but still need help, what should you do?

Correct: Contact your Chairperson or Site Supervisor if Chairperson is not available.

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The 100th person has entered your precinct to vote. They are voter #100. They receive ballot number 1034. Is this okay?

Correct. The tabulator number and the voter number in the laptop should always match. This will not match with the assigned ballot number. Ballot numbers are sequential, but ultimately random numbers to track how many ballots are used.

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The 100th person has entered your precinct to vote. The voter gets entered into the laptop and assigned voter #100 automatically. When the voter completes voting what should the tabulator counter read?

Correct. 100. The number of voters should always match the voter number in the laptop and the tabulator number.

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The voter has entered the precinct. What is the first thing they should do?

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The voter realizes that they do not have their photo ID in their possession. What should be done?

Correct: Complete the affidavit on the back of the application to vote.

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You swipe/scan a voter's license or type their last name in the laptop search bar. Nothing comes up. What should you do?

Correct: Use the "Other Tab" or try the search again. Your laptop contains the names of all City of Plymouth registered voters. Only certain situations should require a voter lookup.

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A voter has been located, but has a red question mark (status flag) and notes. What action should be taken?

Correct: Review the status carefully and take any necessary action.

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A voter has a status of "AV Sent/Received" . What should you do?

Correct: The voter has already voted. Inform them that the Clerk's Office has already received a ballot. Follow up with the Clerk's Office if there is any further concern

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A voter has a status of "AV Sent", the voter does not present the ballot but claims they never received it. What should you do?

Correct: Have the voter complete an Affidavit of Absent Voter, contact Chairperson to inform the Clerk's Office to spoil the AV Ballot in case it is received

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Once unpacking the VAT and plugging in all the connections, what should be done?

Correct:  Power the printer on FIRST, then the VAT by plugging it in. Insert Poll Worker Card, insert password, select "Open Polls"

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A voter requests to use the VAT. Identify the correct process:

Correct:  Process the voter as normal, place the ballot in the VAT Envelope, unlock the VAT using the activation code, allow the voter to vote

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The Tabulator lights up and beeps that an error has occurred. The ballot is still inside the tabulator. What should you do?

Correct:  Allow the voter to read the instructions and make their own decision. Assist when requested.

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A voter has determined they made a mistake and would like to "spoil" their ballot and receive a new ballot. Identify the correct process.

Correct: Allow the voter to "spoil" their ballot and return to the front of the line.

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A voter has been issued a ballot number and voter number in the laptop. What is done with this information?

Correct: It is written on the application to vote, and that app to vote is initialed by the Inspector.

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A voter has voted and heads to the Tabulator Inspector. What should the Tabulator Inspector do?

Correct: Compare the ballot number, remove the stub, allow the voter to vote, place the app on the spindle.

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A voter is marked as "CH (Challenged)" in the laptop or a Challenger challenges a voter. What should be done?

Correct: Click the Challenged Ballot button and follow the process.

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In a situation where a voter does not wear a mask or shield, I can tell a voter they cannot vote without wearing one of these.

Correct: There should be no situation where a voter has their right to vote denied without a solid legal reason provided by the Clerk's Office. If a voter does not wear a mask or shield, there should be no disruption in their voting process, and they must maintain distance guidelines as everyone else.

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At the end of the night, what reports should be saved to the memory stick?

Correct: A total of four reports are saved. Three of them are PDFs, and one is a computer file.

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What should ALL Election Inspectors sign?

Correct: A Sign the tapes twice, and the Paper Poll Book twice.

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Anytime you assist a voter, or perform any election related task, what is an important rule to remember?

Correct: Always have help from someone of a differing political party

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The tabulator has jammed! What should you do?

Correct: Utilize the auxiliary bin and allow voting to continue.

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The laptop has crashed! What should you do?

Correct: Use the backup precinct list, and allow voting to continue. Find and inform Site Supervisor.

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At the end of the night, the tabulator has been turned off, all tapes have been printed, and once powered down the memory cards have been removed. What should be done with the memory cards?

Correct:They should be placed in the Blue Pouch an Green Bag.

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Where should the Paper Poll Book, Apps to Vote, tabulator memory cards, zero/results tape, VAT Test Ballot, and memory stick be placed at the end of the night?

Correct:Green Zipper Bag in Envelope

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Where should all ballots be placed at the end of the night (used, unused, voted, spoiled)?

Correct:Blue Ballot Tote

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You are working in a precinct or the AV Counting Board. When can you leave for the end of the night?

Correct: Once released by the Chairperson

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On Election Day, you notice two Inspectors discussing politics, listening to the radio/or watching tv, or discussing an item on the ballot. What should you do?

Correct: Precincts are a completely neutral environment and should be free of campaigning and political talk.

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I notice someone holding a campaign sign by the entrance of the polling location, wearing a campaign shirt or button in the polling location, or talking to voters on behalf of a candidate. What should you do?

Correct: Precincts are a completely neutral environment and should be free of campaigning and political talk. Campaigning is allowed past 100' of the entrance.

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I notice a voter entering wearing a mask or other apparel with a political message or logo on it at the polling location. What should you do?

Correct: Kindly ask the voter to turn their item inside-out (or offer a replacement mask) before entering the precinct location.  *To be considered a political message, it must be specific to a candidate or proposal on the ballot for the current election

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In order to be an Election Inspector you must:

Correct: All of the above are required

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What should you log remarks about?

Correct: Any issues and important information should have a remark.

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Final Question: A voter arrives and is not located in your precinct laptop. They present a receipt from the Clerk's Office. What should you do?

Correct: Utilize the unlisted tab and review the receipt.

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Thank You! On behalf of the Mayor, the City Commission, the City Administration, and especially the Clerk's office, we want to thank you for being part of the election process. Without each and everyone of you, this would not be possible.

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